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Glossary of terms
Jump to an answer. So what is a...?
- Planet Planit
- CEO Group
- Day Delegate Rate
- 24Hr Package
- Keynote, Seminar, Workshop or Masterclass
- ROI
- Meeting Architect
- Seating Configurations
- Speaker/Lecturer/Trainer
- Speakers Bureau
- Front Projection (F/P)
- Back projection (B/P)
- Syndicate or Breakout rooms
- Minimum and Maximum numbers
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Planet Planit
PlanetPlanit is the outstanding meeting professionals’ website resource
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CEO Group
This is a generic term for Member groups like The Academy for Chief Executives, Vistage and Footdown. Typically groups of 10-15 non-competing business leaders who meet monthly under a Chair. The morning is often a half day workshop by an accredited speaker.
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Day Delegate Rate
Also known as an 8Hr package typically to include:
- Hire of 1 x Main meeting room from 9-5.30pm,
- Mid morning Coffee break
- Lunch
- Mid afternoon Coffee break
- Basic AV Equipment (OHP, Flipchart and Screen);
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24Hr Package
Describes an event when delegates stay overnight, typically to include:
- Hire of 1 x Main meeting room from 9-5.30pm,
- Mid morning Coffee break
- Lunch
- Mid afternoon Coffee break
- Basic AV Equipment (projctor, Flipchart and Screen);
- Evening dinner
- Overnight accommodation and Breakfast
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Keynote, Seminar, Workshop or Masterclass
Download an audio file or watch the video:
“What’s a Keynote, Seminar, Workshop or Masterclass?- and how to select the speaker” here
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ROI
ROI is Return on Investment.
No longer can a meeting or event be merely justified as a ‘jolly’ or even a reward. These days business leaders want to see an anticipated ROI ahead of an event – just like any other investment they make in their business. This means that content of the event is vitally important and the anticipated changes in behaviour or performance as a result of the event need to be detailed and quantified to demonstrate the ROI.
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Meeting Architect
Maarten Vanneste’s book “Meeting Architecture” first suggested that the events industry needed a fundamental change with a focus on payback and Return on Investment to the end user and in order to achieve that there should be a new key role introduced of “Meeting Architect” to be responsible for those outcomes.
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Seating Configurations
- Theatre – allows maximum capacity
- Classroom – delegates have the benefit of tables to use
- Cabaret – typically 8 to a table
- Herringbone – winged effect
- Boardroom – allows for least number of delegates
- U-shape
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Speaker/Lecturer/Trainer
So what’s the difference between a speaker a lecturer and a trainer?
Traditionally it’s said to be “the three E’s”: All three educate but professional speakers also Enthuse and Entertain.
For a detailed guide on “What’s a professional speaker – and do I care anyway?” please download the audio or view the video here
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Speakers Bureau
Speakers’ Bureaux would normally have a number of professional and celebrity speakers on their books and would be able to propose one or more speakers to event planners conference organizers in line with their requirements for a particular event. Outside the UK most bureaux work on a “gross fee” basis where the fee is the same whether dealing through the bureau or directly with the speaker.
I the UK, however, the “nett fee” basis is more common with bureaux charging the end user up to double the fee paid to the speaker.
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Front Projection (F/P)
When a presentation is projected towards the front of the room, using standard equipment such as an OHP or Data Projector. This occupies minimal space allowing for maximum delegate capacity.
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Back projection (B/P)
When a presentation is projected from behind the screen. This allows for more elaborate set design, but may require technical support and specialist equipment. However, this style often occupies a larger percentage of the room, thereby reducing delegate capacity. Room Hire – in addition to packaged rates, Room Hire is an alternative. Venues quote individual rates, based on event criteria.
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Syndicate or Breakout rooms
Typically used for smaller breakaway group activities. Generally quoted on an individual basis and can be used in conjunction with either a packaged rate or Room Hire only basis.
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Minimum and Maximum numbers
All conference and banqueting rooms will have capacities governed by their physical dimensions. Venues stipulate what the capacities are for any event held in that room.
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